How to get your freight delivered on time

Imagine a day where you are not dealing with late delivery complaints.

For us that is every day.

boxes for Freight delivery

Sick of late freight?

As providers of courier services we know how tough it is to get your freight delivered on time. We are fortunate though – we have a process that we are going to share with you and if you follow these steps your freight will always reach it’s destination intact and when it should.  The day you cease to have customers calling about late deliveries is now a few steps closer.

1. When a customer wants a delivery double check their location details

Sometimes a customer calls from one location (that you have on your database) but they want their pallets delivered to a different destination. They don’t tell you but they do tell the warehouse. This means when you schedule the delivery their isn’t enough time for subsequent deliveries because you are routing to the wrong delivery address. A quick check at the booking stage can save your business hours.

2. Manage your clients delivery expectations from the outset

If your client calls at 8am and want their pallets in Birmingham at 10am that is not a problem providing you are also in Birmingham. However if you are in Edinburgh or London you will not be able to get the pallets to their destination in 3 hours. Not even documents using a motorbike could get delivered in that time frame. If you manage your clients expectations openly and honestly then you will have less phone calls hassling you.

3. When outsourcing to a courier service check that they have all the customer details…

… and that those details are correct. Email the courier the correct delivery addresses, phone numbers and details of service areas (especially if they haven’t delivered for you before). If there are issues parking at the delivery destination tell them now. The better prepared they are the more likely they are to be on time with your consignments.

4. Named contacts

Inform your courier service of the person ordering the job at collection and delivery points. If the job is a “special” or “screamer” then sometimes the general warehouse staff are not aware of it. Make the loading and unloading process faster by providing points of contact with phone numbers. A good courier company will ask for these at the time of booking.

5. Documentation

Most hold-ups at collection points involve the documents travelling with your freight. Call the warehouse and prepare them in advance for urgent collections and make the office staff aware of that days deliveries and who is collecting them. Without the correct documents a warehouse won’t release the freight and this will make the delivery late. A few minutes here can save you an hour and you avoid paying waiting time.

If you run through the 5 steps every time you outsource a delivery you will rarely have a problem getting your freight delivered on time.

Sarah

Let’s talk about cancelling your delivery

Croquembouch wedding cake
Image via Wikipedia

The snow has made things hard for us same day couriers, we have to complete the same distances but use more fuel and more man hours to deliver things “as normal”.

We go above and beyond normal duty to see items get delivered. For example On Saturday we delivered a wedding cake to Birmingham from London. The booking was made a week ago and I left the house at 5am to reach London for 7am.

The wedding cake had to be delivered by 2pm to the venue. Our client confirmed this, and I left London at 7.10 am and drive up to Birmingham, through the snow, through the ice, through a blizzard.

Non stop, well sort of, at one point I travelled 20 miles at 11 miles per hour. The roads were treacherous and there were plenty of stay at home warnings and only travel if you have to warnings.

I reached Birmingham at 2.01 pm

I found a deserted venue.

No one was there to sign for the cake, the roads were clear and there were no cars in the car park.

I called my client, who called their client who promptly told them that they were glad they called as they rang 30 minutes ago to cancel the delivery as they had decided to cancel the wedding a few days ago…

Communication is the key to all deliveries. From getting the right vehicle, to the correctly trained driver to the correct delivery address, communication is the vital component to making a delivery success.

Cancelling a delivery isn’t always possible at short notice, you a still liable for it once the collection has taken place.

If you are on the receiving end of a delivery think carefully about how long it takes  for the item to reach you. You cannot cancel a delivery that is 6.5 hours into a 7 hour journey. Fuel and man hours still have to be paid.

You can cancel a delivery with notice, in the case this customer they knew a few days ago that the wedding wasn’t taking place. They should have informed everyone in the chain, including the delivery drivers.

As I pulled out of the venue car park, another van was pulling in. The driver wound down the window and we had a quick chat – he wanted to know where to go to get the disco gear signed for… another delivery not cancelled in time it seems.

It works out to be very expensive for everyone involved.

Remember when booking your deliveries to read the T&Cs

Kevin

Same day courier services

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Awkward items, do you need a two man delivery team?

Two man delivery teams can be a tough job to quote for. When it comes to awkward and oversized freight there is no hard and fast rule as to whether you need a two man (or two woman) team or not.

hand truck
Image by neufcent9 via Flickr

Manual handling says that any items of 25kgs have to be lifted by two people, or as many people is appropriate.

Can your courier service deliver the heavier items when there is not forklift truck at the end destination? It all depends on what is being delivered and how well your courier’s van is equipped. Ours contain sack barrows and with careful, safe manouvering the item can be loaded onto the sack barrow and delivered into the warehouse with ease.

If the cost of two men teams is too high, you can always source help at the loading and delivery points. This works well for business to business customers but not so well for business to customer deliveries.

Business to customer deliveries

Communication between warehouse, store and courier service is essential in business to customer deliveries. Often the customers relay vital information regarding the delivery to the store. It’s essential this information is passed on to the warehouse and they also must pass it on. Information like elderly recipients (so likely to need extra help in bringing the items into the house) or those with disabilities. It helps the courier service prioritise their routes according to the customers needs. If the info is left in store the courier service cannot perform the tasks as well as they would want to.

Customers service is the difference in delivery

Customer complaints about stores triple when it comes to the delivery aspect, and often the culprit is bad or ineffective communication. If you are a retailer looking to lower the amount of delivery complaints, then communication is where you first look.

A two man delivery team can help you get even the most awkward, ugly sized freight delivered what they cannot do is read your mind :)

Sarah

Local delivery services

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Do you want to ruin Christmas?

I know, it’s too soon to be talking about Christmas! But Christmas is something that can be easily ruined, especially by a courier. I am going to tell you a secret now, one you may not like to hear. Are you ready? There are some courier services that will take your business (your goods that need delivering) even when they don’t have the capacity to deliver them.

A Danish Christmas tree illuminated with burni...
Image via Wikipedia

2 years ago, I learned the hard way. I bought a Dora the Explorer dressing table for my eldest daughter. She loves Dora and I bought it hoping to film the joy in her eyes as she tore open the wrapping paper and saw Dora’s face. I ordered it from Amazon and they told me through their lovely automated system that we would have the dressing table on 23rd of December. Cool.

23rd of December and the table never arrived. We contact Amazon who tell us, no it’s the 24th now for delivery and not the 23rd. Ok, do we wait in? Of course we do.

And we wait.

And we wait… until 8pm, we miss the Christingle services, you know the ones that are all about Christmas and magical for the children? We missed it. We waited, and we waited some more. The nativity scene, the mini play the choir perform with local kids, we missed those too. We waited all day and the dressing table didn’t arrive. Yep, it didn’t arrive for Christmas. It arrived for New Year.

Try telling that to a 4 year old, that the present got stuck down the chimney. That Santa had left it on the roof by accident? It fell off the back of a reindeer and Santa redelivered?  She didn’t care, she didn’t have it when it mattered. I didn’t get the video I planned to get.

Is it Amazon’s fault? Possibly? Is it the courier service they used? Probably.

Why

If you are part of a business that sees a surge of orders in late November and December, now is the time you need to be looking at your delivery options.

Christmas delivery is something that is very hard when people leave it to the last minute and then discover that late, last minute deliveries cost more. I can imagine them now, on the phone and their jaw hitting the desk. So they send it via a parcel courier anyway and hope. They hope the van hasn’t got 170 packages on the back, they hope the driver isn’t off sick or Christmas shopping, they hope and hope (then hope some more)  that the delivery van doesn’t break down.

They hope that the van delivers the present that was ordered last minute, even though they must know that some companies take on the work knowing they don’t have a snowflakes chance in hell of getting it there for Christmas.

Why do they do this? Why do they take the work when they know that they have not a chance of delivering it all on time?

Well I can’t answer that question, instead I’ll ask another – How come as a business you continue to use a courier service that doesn’t guarantee your delivery?

Ah I hear you say, with a smile… they do guarantee the delivery. Really? Then check the small print.

If you want to get something there on time for Christmas you need to send it early, the volume of parcels trebles in December.

Don’t send it last minute, it won’t get there, you are deluding yourself if you think it will. The courier will tell you anything, they want your money, they have terms and conditions that will get them off the hook, and hey – shout loud enough and they’ll refund the £10 it cost you. But they won’t give you the Christmas memories, they won’t send you an Alka Seltzer to settle your stomach acid from the stress you have experienced, you won’t get back those two days of your life.  They don’t care, they did their best but failed. The courier ruined Christmas.

When you are sitting there Christmas day, and you have the video set up, ready to catch those special moments – be grateful you had the foresight to read a blog that mentions Christmas a little too early. Better still, understand that a parcel courier will be delivering everyone else’s last minute gifts, while yours are under the tree already, they’ll still be delivering in January.

Kevin

Parcel Couriers – discount codes

Types of courier services

Distribution of your parcels

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Is you courier making your business look bad?

Couriers are professional drivers, and when you book a courier service (depending on what type of courier service) you expect a professional driver to collect and deliver your items.

So how can a courier make your business look bad?

  • They drive into your car park with radio blaring, everyone stops working to look out of the window, your business gets remembered for stopping an entire office
  • Smart vans, smart drivers… nothing can go wrong with that? Except for the driver doesn’t speak enough English to communicate their collection/delivery requirements
  • Courier drives a little fast, a little to precariously around a corner and when they deliver the items are smashed to smithereens.. but it’s ok, they got there fast…

Booking the courier is only half the job, you need to see that they can fulfil the task that you need completing. Then you need to ensure that they are competent enough to carry out the job without making your business look bad.

When you buy only on price, it can cost you a lot more than just money.

Kevin

Courier Delivery Service

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